Databricks01.05.2026
Sr. Executive Assistant
Mountain View
Обязанности
- 01Organize all meetings, including team meetings, customer engagements, and internal business partner discussions across international time zones.
- 02Build and maintain records of all meeting requests while adhering to strict SLAs for responses.
- 03Ensure every meeting is high-intent, featuring detailed agendas and AI-generated pre-reads and summaries.
- 04Manage complex global travel arrangements for the COO, who travels at least one week per month (domestic and/or international).
- 05Use AI tools to research travel efficiencies, automate expense management, and perform sentiment analysis on account data prior to customer meetings.
- 06Partner with account teams to identify high-value customer meetings, reviewing account data and spend to ensure travel yields maximum ROI.
- 07Handle end-to-end travel logistics while maintaining attention to detail in itineraries.
- 08Serve as a high-grit liaison between the COO and senior leadership, driving accountability on long-term projects despite shifting priorities.
- 09Track dozens of concurrent workstreams across Engineering and Go-To-Market functions, ensuring no "broken threads" in communication.
- 10Plan offsite meetings, events, and programs in support of the COO and their team.
- 11Provide coverage for other executive staff members during absences (e.g., PTO or maternity leave).
- 12Assist in preparing expense reports promptly.
- 13Ensure the COO is fully prepared for all meetings with an accurate, forward-looking calendar.
- 14Navigate shifting priorities and high-pressure environments with unyielding grit, maintaining a "calm in the storm" presence.
- 15Deploy a deep functional comfort with AI tools to synthesize data, automate routine administration, and accelerate decision-making cycles.
- 16Proactively manage and prioritize the COO’s schedule to optimize productivity.
- 17Coordinate with internal and external stakeholders to ensure timely responses and seamless communication.
- 18Enhance the COO’s efficiency by streamlining workflows, enabling a more productive team and company.
- 19Execute strategic initiatives with precision, delivering measurable outcomes.
- 20Curate customer engagement plans for business travel to ensure maximum impact.
Требования
- 01Minimum of 10+ years of executive administrative and/or program management experience supporting C-Suite level executives in global software or technology organizations.
- 02Proven expertise in managing global travel logistics for executives.
- 03Experience working with VPs/SVPs overseeing large teams (2,000+ employees) in technical roles such as engineering or customer-facing functions.
- 04Familiarity with high-growth environments and hyper-scaling companies.
Условия
- 01Pay range: $155,300 – $213,500 USD (Zone 1).
- 02Eligibility for annual performance bonus.
- 03Eligibility for equity compensation.
- 04Eligible for Databricks benefits package.
- 05Headquartered in San Francisco with global offices.