Algolia24 дня назад
Senior Executive Assistant
Paris
Обязанности
- 01Own and optimize highly complex calendars across multiple executives, balancing competing technical and business priorities
- 02Make high-judgment decisions regarding time allocation, ensuring leaders remain focused on the highest-impact work
- 03Anticipate conflicts, proactively resolve scheduling challenges, and protect executive focus time
- 04Ensure meetings are purposeful, well-prepared, and aligned to clear outcomes
- 05Partner with leaders to continuously improve how time is spent and prioritized
- 06Build strong working relationships with executives to understand priorities, preferences, and operating styles
- 07Provide reliable, detail-oriented support that enables leaders to operate efficiently and effectively
- 08Anticipate needs and proactively address operational gaps
- 09Develop a strong understanding of organizational goals, roadmaps, and leadership priorities
- 10Exercise sound judgment and discretion when handling sensitive information and competing priorities
- 11Support core leadership team cadences, including staff meetings, planning cycles, business reviews, and recurring team rituals
- 12Coordinate logistics, prepare materials, and ensure meetings run effectively
- 13Track key action items, decisions, and follow-through to maintain momentum and accountability
- 14Help ensure leadership operating rhythms are executed consistently and effectively
- 15Serve as a point of contact for internal and external stakeholders
- 16Facilitate timely and effective communication on behalf of executives
- 17Coordinate across teams to drive alignment and follow-through
- 18Track decisions, commitments, and next steps to ensure execution
- 19Help bridge communication between technical and non-technical audiences
- 20Identify opportunities to improve processes, tool adoption, and team workflows
- 21Leverage AI-enabled tools, automation, and self-service workflows to improve executive productivity and reduce manual effort
- 22Promote effective use of productivity tools and approved platforms across supported leaders and teams
- 23Support implementation of lightweight systems and practices that improve efficiency without adding complexity
- 24Recommend and implement improvements to team processes and operating practices that enhance effectiveness
- 25Provide coordination support for select initiatives and operational projects
- 26Assist with tracking progress, organizing information, and maintaining visibility into key deliverables
- 27Support cross-functional execution by helping ensure deadlines, dependencies, and follow-through are managed effectively
Требования
- 016–10+ years of Executive Assistant experience, preferably supporting senior leaders in fast-growing, globally distributed organizations
- 02Proven ability to manage highly complex calendars, priorities, and competing demands with strong judgment and attention to detail
- 03Exceptional organizational and prioritization skills across multiple high-stakes workstreams
- 04Strong written and verbal communication skills, including drafting communications, summarizing discussions, and driving clarity across stakeholders
- 05A proactive, high-reliability mindset with the ability to anticipate needs and follow through consistently
- 06High levels of professionalism, discretion, and sound judgment when handling confidential information
- 07Experience supporting leadership team operations, planning processes, or executive cadences
- 08Proficiency with Google Workspace, Slack, Zoom, Navan, Jira, Confluence, and modern AI/LLM tools
Условия
- 01Algolia does not discriminate on the basis of race, color, religion, sex, age, national origin, military status, veteran status, disability status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law
- 02The annual base salary compensation range for this role reflects market pay data within this location
- 03The exact compensation offered for this role may vary