Replit10 дней назад
Administrative Assistant
Полная занятостьУдалёнка
Обязанности
- 01Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts.
- 02Coordinate internal and external meetings across multiple stakeholders and time zones.
- 03Arrange travel, accommodations, and itineraries.
- 04Process expense reports and support other administrative tasks as needed.
- 05Help leaders stay organized by tracking action items, deadlines, and follow-ups.
- 06Coordinate team meetings, offsites, and other team events.
- 07Prepare agendas, meeting materials, and notes when needed.
- 08Assist with onboarding logistics for new team members.
- 09Support quarterly planning sessions, team reviews, and other recurring team operating rhythms.
- 10Maintain documentation, team resources, and organizational systems.
- 11Help improve administrative processes and workflows to increase efficiency.
- 12Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.
- 13Serve as a reliable point of contact for scheduling and coordination needs.
- 14Communicate professionally with employees, candidates, customers, and external partners.
- 15Build strong working relationships across the organization and contribute to a positive team experience.
Требования
- 012–3 years of experience in an administrative, coordinator, office management, or operations role.
- 02Strong organizational skills with exceptional attention to detail.
- 03Excellent written and verbal communication skills.
- 04Ability to manage multiple priorities and adapt quickly to changing needs.
- 05Experience with Google Workspace, Slack, Notion, or similar productivity tools.
- 06Strong judgment and discretion when handling sensitive information.
- 07Experience supporting leaders or teams in a high-growth technology company.
- 08Experience coordinating events, offsites, or team meetings.
- 09Comfortable creating presentations, documents, and spreadsheets with a high degree of accuracy.
- 10Demonstrated ability to anticipate needs and proactively solve problems.
Условия
- 01Full-time position.
- 02Located in Foster City, CA office.
- 03In-office requirement: Monday, Wednesday, Friday.
- 04Competitive Salary & Equity.
- 05401(k) Program with a 4% match (US Only).
- 06Health, Dental, Vision and Life Insurance.
- 07Short Term and Long Term Disability.
- 08Paid Parental, Medical, Caregiver Leave.
- 09Flexible Time Off (FTO) + Holidays.
- 10Commuter Benefits (In-Office Only).
- 11Monthly Wellness Stipend.
- 12Autonomous Work Environment.
- 13In Office Set-Up Reimbursement (In-Office Only).
- 14Quarterly Team Gatherings.
- 15In Office Amenities (In-Office Only).