Vapi16 дней назад
Senior Recruiting Coordinator
Полная занятостьУдалёнка
Обязанности
- 01Own and elevate the candidate experience, ensuring every interaction reflects Vapi’s high standards and serves as a strong first impression of the company
- 02Take deep ownership of recruiting operations, from interview scheduling and logistics to process execution and continuous improvement
- 03Act as a builder within RecOps, helping shape and scale the function as Vapi continues its rapid growth
- 04Manage recruiting data, reporting, and operational insights to improve decision-making and team effectiveness
- 05Partner with recruiters, hiring managers, and leadership while supporting recruiting events, partnerships, and other pipeline-generation initiatives
- 06Thrive in ambiguity, proactively identifying opportunities to improve processes, solve problems, and contribute well beyond the traditional scope of a Recruiting Coordinator role
- 07Own interview scheduling end-to-end across multiple time zones, ensuring a seamless process and keeping candidate pipelines moving efficiently
- 08Serve as the primary point of contact for candidates, delivering a thoughtful, warm, and high-quality experience across both virtual and onsite interviews
- 09Maintain impeccable ATS hygiene, ensuring accurate candidate records, stage progression, and recruiting data integrity
- 10Evaluate and improve recruiting operations by identifying workflow inefficiencies, reducing manual processes, and building strong partnerships with recruiters, hiring managers, and interviewers
- 11Own the end-to-end candidate logistics experience, including interview scheduling, confirmations, preparation materials, travel coordination, onsite hosting, and offer-to-onboarding handoffs
- 12Drive recruiting process execution by facilitating debriefs, collecting timely feedback, proactively identifying stalled pipelines, and ensuring candidates move efficiently through the hiring process
- 13Build and scale recruiting operations by documenting SOPs, improving workflows, and eliminating manual or inefficient processes identified through process audits
- 14Deliver actionable recruiting insights by owning reporting on funnel conversion, pipeline health, interviewer utilization, and time-to-fill metrics
- 15Own recruiting operations reporting, dashboards, and analytics, transforming recruiting data into actionable insights that inform hiring and workforce planning decisions
- 16Partner on recruiting events, community engagement, and employer branding initiatives, including meetups, industry partnerships, and other programs that strengthen Vapi’s talent pipeline
- 17Design and implement scalable recruiting systems and processes that reduce friction, improve efficiency, and support the company’s rapid growth
- 18Serve as a steward of the candidate experience, defining and maintaining a world-class hiring bar while proactively identifying challenges, solving problems end-to-end, and anticipating the evolving needs of the recruiting function
Требования
- 014+ years in recruiting coordination or recruiting operations in a tech or startup environment, including high-volume interview scheduling
- 02Hands-on experience with an ATS (Ashby, Greenhouse, Lever, or similar)
- 03Comfortable with data and reporting; you like turning a messy funnel into a clean dashboard and a clear story
- 04A process builder: you notice what's broken, missing, or inefficient, fix it, and document it so it scales
- 05Exceptional at calendar logistics and juggling competing, time-sensitive priorities without dropping anything
- 06Genuinely interested in candidate experience as a craft, not an afterthought
- 07Discreet and trustworthy with confidential candidate and compensation information
- 08A clear, warm communicator who can confidently represent Vapi to candidates, partners, and executives alike
- 09Hands on, proactive, and willing to roll up your sleeves